SAP User Guid

   

User management

The user concept is one of the basic parts of R/3 security.

One of the first steps after the installation of R/3 and creating a client is to create users in the new client.

Users are client-dependent i.e. a user in one client may not be a user in another client.

They are valid only for the clients in which they are created or assigned.

The users name and the user attributes comprise the User Master Record.

A User Master Record consists of the following information:

User Name

Assigned Client

Password (which can be changed)

Company Address

User Type

Start Menu

Logon Language

Personal Printer Settings

Time Zone

Activity Group

Authorizations

Expiration Date

Default Parameter settings

Some of the information such Company Address, Start Menu, Logon language, Printer settings etc is optional and need not be specified.

SAP comes with certain super users SAP* and DDIC. These two users are available for every client in the R/3 system. By default, they are made available to every new client that is created.

SAP* has all the authorization whereas DDIC is authorized to administer the R/3 repository.

They are excluded from doing any development work in the R/3 system.

1

  

You can create a user by following the path

Toolsà Administration àUser MaintenanceàUsers

Alternatively you can use the transaction code SU01

Enter the user name and click on the Create button on the application toolbar

  

 

By default you will be in the Address element of the User Master Record. Enter the Name,Address etc.

Click on the Logon Data tab to enter the logon properties.

 

 

Here you can specify

1. The initial password for the user. The system will prompt the user to change the password at    first Logon.

2. User Group: User groups give an indication of activity areas and authorizations.

 3. Validity period for the user

4. User Type. It determines the type of tasks that a user can do.

There are 5 types of users: Dialog, Communication, System, Service, and Reference

 Click on the default tab and enter the following details.

Enter the start menu if your company have predefined menu for the users or leave it blank.

Enter Log on language as your wish. It will allow the user logon to their language.

Then next give the details of your output device ie Spool device of the user site. Normally spool devices will be uploaded by the basis team depending upon the company policies.

Next you can set the out put immediate option which enables to user print their pages immediately rather than saving and print later.

Here in the same screen we can set time zones, decimal notations, time format also..

Please click on Parameter tab.

Enter the parameter values if you provided by your functional teams.

Click on the Roles tab.

Depending upon the user request/ guidelines here roles can be assigned.

For example…Accounts Payable/Security Admin.

 Click on floppy button to save your data.

Then userID will be saved.

User Mass Maintenance

You can use SU10 transaction to do the mass maintenance.

Execute SU10 transaction.

If you wish to create mass userIDs then enter userIDs in the column user and then click on create button.

Normally nobody  will create userIDs using SU10 transaction code instead of SU10 we can create userIDs using CATT script.

If you want to change userIDs then click on pencil button then change mass users accordingly.

Please check check boxes against your change fields…..